by Jann Miles, Strategic Directions Unit Director
Workforce Solutions for Tarrant County

So you’ve decided to host a job fair in your library. Good for you. Pre-planning is a key. Here are some tips to help you make it a successful one.

Match Job Seekers and Employers

One of the most important things you can do is to try to match the skills of the job seekers to the potential jobs available through the employers participating at your job fair. Believe me, there are no hard and fast rules in your selection of employers, but here are some ideas. If you know your job seeker population well, you might notice patterns. For example, you might have more construction workers or machinists than accountants. You could even put out a questionnaire regarding the types of work people using your library are seeking. Then try to find employers who are hiring these skills to participate in our library’s job fair. Your selling point is that you have a group of individuals with the skills sets that are sought by this employer.

  • You will want to have some type of registration form for your employers. You’ll want to know their company name, address, contact person and information.
  • It’s best to also provide the employers with an instruction sheet telling them when to arrive and the length of the job fair.
  • Make sure you provide the employers enough time to set up prior to the job fair starting.
  • Try to find employers with more than one job opening. I would suggest you start with 4 to 6 employers.
  • Consider your time period for the fair carefully. If food cannot be brought into the library, you may want to schedule your job fair for 9 to 11 or 1 to 3.

Size Matters

This is important; don’t make it too big. The size of the area in your facility that you can devote to a job fair should help you make decisions on how many employers you invite as well as how you market the event. With as many people looking for work currently, you could have a surprising turn-out and that’s not always a good thing.

  • When you’re planning the event, take into account the amount of parking your facility has available. You don’t want a lot of people coming to your event that can’t park or get into your facility. Can you make arrangements for more parking on the street or in a neighboring lot?


You want to have tables and chairs where the employers can sit and talk to prospective candidates as well as an area for individuals to fill out applications. You will probably need extra staff to help organize and more participants through the process. It is best to have coffee and water available for the employers.

I hope this is helpful to you as you plan your job fair. Good Luck!


Original Publication Date: 
January 1, 2010
Legacy Article Number: